Documents must be sent and received, but many of them contain personal information or other data that should be kept private. Though faxing has long been the go-to solution for sending and receiving business documents, it is being phased out for online faxing. Instead of using a traditional fax machine that may not be secure and takes up a lot of space, it’s possible now to securely send and receive documents online.
Send and Receive From Anywhere
Today’s world is more connected than ever before, and many people now expect that they can handle tasks from anywhere. However, when it comes to documents that need to be faxed, that wasn’t an option in the past. It was necessary to be somewhere that had a fax machine ready to use. With an online fax service from Documo, though, it’s now possible to send and receive faxes from anywhere. No matter where someone is working, they can send and receive faxes with ease.
Better For the Environment
Traditional faxes rely on paper, which is controversial because of the impact on the environment. A ream of paper is about 6% of a tree, so billions of trees are cut down each year to make more paper. Faxing online, on the other hand, doesn’t require using paper and the documents do not need to be printed. This is much better for the environment, can help businesses cut down on their carbon footprint, and can help keep costs down, too.
More Secure Than Fax and Email
Security is a concern for many businesses that send and receive faxes. With traditional faxes, the number needs to be checked and then a cover page needs to be sent to help protect sensitive information if the area where the recipient fax machine is located isn’t as secure. There are a number of security concerns with sending and receiving faxes. Online faxing, though, is built with security in mind. This makes it perfect for sending documents that need to be protected, such as those that fall under HIPAA or legal guidelines.
Easily Organize Documents
Though businesses often use a variety of techniques to organize documents, with online faxing, there’s no need to keep paper copies anymore. No more files to organize, folders and boxes taking up space in the office, or worrying about documents being misplaced. Instead, it’s easy to keep the office and the documents organized, as they’re all saved with the online fax service and easily referred to when needed.
Adapt to New Technology
New technology is changing how businesses operate, and it’s no different with sending and receiving documents. Though email can be used in some situations, it’s not as secure when important documents need to be sent or received. Online faxing enables businesses to adapt to new technology, keep up with the changes, and still be able to fax to keep documents as secure as possible.
If you’re worried about security or just want to be able to send and receive faxes from anywhere, online faxing is the answer. Faxing is still needed for a lot of businesses, but the way faxes are being sent and received is changing as technology improves. Check out an online fax service today to learn more about the benefits.
